Insight eNews
A Monthly Newsletter from AVF Consulting, Inc.
Microsoft Navision Solution Center &
Microsoft Certified Partner
November 2004
- In this edition:
From the President: Year End Procedures
AVF News: AVF Events and Training Classes
Tip or Trick: Creating 1099's-
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From the President-- Andrew Fass
Get Set for Year End!
As 2004 comes to a close, we wanted to review some important information that will assist you with your year end processing. For procedures on closing a fiscal year, click here NavisionYearEnd2X for Navision 2.X and here NavisionYearEnd3X for Navision 3.X. For steps on processing 1099's click here, Processing1099. Some additional steps you can take to ensure a smooth year end include:
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Place your order for W2’s, etc. as soon as
possible. We typically recommend ordering from Deluxe Business Forms @ www.deluxeforms.com. Please specify Priority Service Code:
#K04084. Remember to order extra forms
for any testing and reprints that may be necessary.
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Print out your W2, W3, and 941’s now in order to
check for data or reporting problems. Simply print the appropriate
documents on blank paper and review the data. Review closely those
employees that lived in multiple states, received a bonus, have pre-tax
deductions, have non-cash compensation, have other miscellaneous
exceptions, etc.
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Confirm that the employee’s payroll
information on the Employee Card is accurate. In particular, review the
Retirement Plan check box and the Deferred Compensation check box.
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If you require assistance with any year end
adjustments, like non-cash compensation (e.g. an auto allowance), please
contact AVF now so that we can help you make the appropriate entries for
your review before the end of the year.
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If you require assistance with your year end
procedures after December 31st, please contact AVF now to
schedule time in January. Our assistance will be provided on a first
come, first serve basis.
- If you submit files on Magnetic Media, AVF is available to review the file prior to submission, but please schedule our time for this service.
As part of your annual maintenance, AVF will provide you with the updates to your tax tables and any updates to the standard form layouts at no additional charge. These updates will be distributed by email, so please provide us with the email address and contact name of the person responsible for receiving the tax updates. In addition, please specify the jurisdictions you report to.
Please note that AVF Consulting is prepared to assist you in your year end preparation; however, any services rendered by AVF Consulting on your behalf will not be considered part of your annual maintenance and will be billed on a time and materials basis (with the exception of the tax and form updates as previously specified). Contact our support department at 410-296-5100.
November User Group Meeting, Year End Procedures: If you have been considering attending AVF's User Group Meeting, November is the month to sign up! We will cover year end issues and procedures, which is always a big topic of conversation in November and December. CCP members attend for free. Non-CCP members can attend for a one-time special rate of $95 per person. Register today at http://www.avfconsulting.com/news_events.asp.
Discounts on
Additional User Sessions: Microsoft Navision clients can
get between 10% and 20% off additional user sessions purchased by December 15, 2004.
• 10% discount for the purchase of 1 additional user
• 15% discount for the purchase of 2 additional users
• 20% discount for the purchase of 3 or more additional users
This is the last time in 2004 that this promotion will be offered, so
consider your long term needs. Do not wait until the last minute to take
advantage of this offer. Contact Jeremy Fass at
jfass@avfconsulting.com or
410-296-5100, ext. 1019 to order.
Fall Training Classes:
All classes are held at AVF Consulting and must be
registered and paid for in advance. Breakfast and Lunch are served
for all day classes and payment includes all class materials.
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Jet Reports II, Wednesday & Thursday, December 1-2, 9:00am -
4:00pm. $795/student or $645 for CCP members.
Get all the course details and register online at:
http://www.avfconsulting.com/news_training.asp.
Get discounts on AVF Consulting rates--become a CCP member! Members of AVF's Customer Care Plus program receive a discount of $15/hour on consulting rates. Join today and save hundreds, even thousands of dollars. Other advantages include discounts on training classes, free attendance to AVF's User Group meetings, free support and more. Contact Gregory James at 443-279-1022 to sign up today.
AVF’s Contact Info:
AVF’s new phone and fax numbers are in working order. Please be sure to
update your contact information for AVF:
1220-C
East Joppa Road,
Suite 514,
Baltimore, MD 21286
Phone:
410-296-5100
Fax:
410-296-5330
Creating 1099's
What do you do when a vendor contacts you looking for his 1099, and you never set him up as 1099 applicable? Fortunately, Navision offers us a solution. Go to the Vendor Card, Payments Tab, and specify the 1099 Code for future entries.
Now show the column titled “1099 Code”. Select F2 to edit the field and select the appropriate 1099 code for the line. Run your 1099 document. Keep in mind that 1099 invoice amounts do not show on the 1099 report until paid - the date paid will have an effect on your report. You can view Vendor 1099 statistics from the vendor card, vendor button, 1099 statistics (SHIFT + F9).
From the Vendor Ledger Entries show the column called “1099 Amount”. Typically you cannot edit any field in tabular form. The 1099 Amount is the exception.
With your cursor in the applicable field, select F2 to edit. The field is now editable. Change the 1099 amount to reflect the taxable amount. You can now run your 1099 report for this vendor, as well as process the 1099.