"Microsoft Dynamics NAV gave us everything we need to run our entire school, from back office accounting and student billing to the integrated point-of-sale for our bookstore." --Sean Furlong, Director of Finance, Gilman School
AVF's Student Billing for Microsoft Dynamics NAV is a fully integrated solution that gives Business Managers the tools they need to effectively and efficiently manage the financial accounting and billing of their students each year. AVF created this product so that schools could easily track their students' financial records throughout the course of each student's education.
With Student Billing for Microsoft Dynamics NAV, student data is entered once and can be accessed through the Microsoft Dynamics NAV database. Student Billing data can also be integrated with outside applications, such as a student database for use by the Admissions staff.
Master file data such as new student information and changes to existing student information can be imported from a third party student administration system. Once the enrollment process is completed within Microsoft Dynamics NAV, enrollment information can be exported to the student administration system. Student Data The primary student master file is designed to give quick access to key student management data. The General tab includes the enrollment year, grade and status.
Basic contact information is located on the Communication tab. The Family tab includes the primary parent contact information and includes a drilldown to quickly access siblings. Families are grouped together for reporting and billing purposes based on the family number.
The Enrollment tab allows you to enroll students in the current year and to review the enrollment history for previous years. Deposit amounts, cash grants, loans, and other items are entered within this tab and are used to properly calculate the tuition amount owed.
Billing is an automated function for processing tuition and other (non-tuition) fees such as camp fees, athletic fees, etc. Invoices are automatically created for each transaction to support cash receipts and historical tracking.
Flexible Billing Schedule
Statements can be generated by individual student or by family. The report can show a family statement where the individual transactions are grouped by child. At the bottom of the statement, the total balance due is printed along with a summary by each student within the family. The bottom section of the statement was designed to be perforated so that it can be removed and remitted with the payment.
With Student Billing for Microsoft Dynamics NAV, you can: